A program of Crystal Hughes Ministry
Chapter Affiliation Agreement
Wig Capitol Foundation Hair & Wig Recycling Program Chapter
Version 2026-10-11-v1. Read these terms before signing your application. CHM's written approval activates the affiliation.
Purpose and affiliation
The chapter supports wig donation, dignity restoration, hair and wig recycling, and community education as a program of Crystal Hughes Ministry (CHM). It is an internal program chapter, not a separate corporation or independently exempt charity. This application and signed agreement become effective only after written acceptance by CHM. The approved city/state and leader will be identified in that acceptance.
Leadership and responsibilities
The volunteer chapter leader coordinates local outreach, recruits and supports volunteers, maintains approved collection locations, organizes community education and collection events, and communicates with CHM. Leadership does not create employment, compensation, exclusive territory, or authority to bind CHM. Any paid role requires a separate written agreement.
Name and public communications
Use the approved name: Wig Capitol Foundation Hair & Wig Recycling Program Chapter, A program of Crystal Hughes Ministry. Use only CHM-approved logos and materials. Obtain written approval for new public fundraising campaigns, media statements on behalf of CHM, partnerships, and use of the name on accounts or contracts.
Collection, care, and distribution
Follow CHM's collection, storage, sorting, sanitation, shipping, and distribution instructions. Collect items in clean sealed bags; keep donations secure and document transfers. Coordinate approved wig giveaways with CHM, treat recipients with dignity, and avoid medical claims. Obtain written permission for collection locations; do not promise supplies or shipping reimbursement without approval.
Fundraising and money
Submit fundraising plans and budgets to CHM for written approval before launch. Direct donations to CHM-approved payment channels and accounts, never personal accounts. Log cash with two-person verification when feasible and transfer it promptly using CHM's instructions. CHM issues donation acknowledgments and controls charitable funds, honoring lawful donor restrictions. No personal profit, percentage commission, or diversion of donations is permitted. Chapter expenses, reimbursements, grants, raffles, and sponsorship commitments require advance written approval and any required registrations or permits. There is no automatic fundraising quota, chapter fee, or revenue split under this agreement.
Records and reporting
Provide CHM a monthly summary of collections, donated wigs, outreach, volunteers, funds raised, expenditures, and inventory transfers, with receipts and donation logs where applicable. Keep chapter records available to CHM and promptly disclose lost items, safety incidents, complaints, or suspected misuse of funds.
People, privacy, and safety
Protect applicant, donor, volunteer, and recipient information. Collect only needed information, share it only through CHM-approved methods, and obtain permission before publishing names, photos, or stories. Follow site rules and applicable safeguarding requirements for work with minors. Treat people fairly and respectfully. Obtain CHM's approval for events and confirm permits, supervision, and insurance before proceeding.
CHM oversight and support
CHM approves the chapter, leader, name, activities, and fundraising and provides program direction and available approved materials. Funding, equipment, insurance coverage, training dates, and reimbursements are supplied only when confirmed in writing. CHM may request corrective action or suspend activities to protect participants and charitable assets.
Ending affiliation
Either party may end affiliation by written notice. CHM may suspend or end it immediately for safety concerns, misconduct, unauthorized fundraising, or breach of this agreement. When affiliation ends, stop using CHM and program branding, cease fundraising on CHM's behalf, and coordinate return of CHM funds, records, donated inventory, and property. Donor restrictions continue to apply.
Acknowledgment and electronic signature
I am at least 18, have read this agreement, and agree to these responsibilities if CHM accepts my chapter in writing. I consent to electronic records and intend my typed full legal name to be my signature. The submitted record includes the agreement version, terms, signature, account identity, proposed location, and submission time. I can save or print a copy and may request a paper signing option through the ministry's contact form. Signing alone does not authorize chapter operations or fundraising. Changes to this agreement require written agreement by both parties.
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